Learning Research Studio Policy and Procedures

The purpose of the Learning Research Studios is to support San Diego State University faculty who wish to experiment with teaching strategies involving the use of instructional technologies. Located in Adams Humanities (AH) 1112 and 1120; Education & Business Administration (EBA) 410; and Student Services West (SSW)2649 and 2667, the facilities enable the conduct of research aimed at measuring and documenting the use of technological tools and associated pedagogies to improve teaching and learning.

NOTE: Due to COVID-19 restrictions, these rooms are only being approved on a case by case basis to accommodate Fall in-person classes. Because of this, the sections below “LRS Teaching Policies” and “Scheduling Priorities” will not apply. If you have any questions, please contact ITS via the ServiceNow Service Portal.

Facility Reservation and Preparation for Use

  1. To schedule the room, complete the Learning Research Studio Room Reservation Form.
  2. The requestor will be notified by phone and/or email of the availability of the Learning Research Studio for the requested times/dates.
  3. Requests are processed as they are received and decisions are based on priority and availability.
  4. In order to best assure your ability to utilize all the equipment and resources available, faculty who wish to use the space must attend a mandatory meeting prior to the date of the use. Practice using the technologies is also highly recommended. Contact ITS at (619) 594-HELP (4-5691 or via the ServiceNow Service Portal to make arrangements at least one week prior to use.

Facility Usage: General Guidelines

  1. No smoking, food, or drinks are allowed. Instructors are responsible for enforcing this policy with their students. Note, bottled water is okay.
  2. Only ITS personnel should make software and/or configuration changes to the student computers and instructor workstation computers. See below for more information.
  3. Faculty must be present during the entire class session.
  4. If a break is to be taken resulting in everyone leaving the classroom, the door is to be closed and locked. When you are ready to resume the class, contact a FIT Center Consultant or a technician at(619) 594-HELP (4-5691) for help getting back into the room.
  5. If problems occur during a day class session in AH 1112 or 1120, go to the FIT Center (AH 1109) and ask for assistance. For assistance in EBA 410, SSW 2649, SSW 2667 or in the evening, call (619) 594-HELP (4-5691) for assistance.
  6. Please notify Aurora Velasco at [email protected] at least one day in advance if you will not be using the classroom at a scheduled time.

Class Access

  1. To gain access to the LRS spaces in Adams Humanities (AH), please see a FIT Center Consultant in AH 1109. The FIT Center can be very busy at times, so please allow a few minutes for a staff person to be able to unlock the door. If you need access after the FIT Center is closed, or to access SSW 2667, please call (619) 594-HELP (4-5691) for assistance and a technician will open the room for you. To access EBA 410, ITS will arrange for you to have Card Access.
  2. ITS staff will ensure that the cabinets in AH 1120 containing the tablet (iPad) computers are unlocked and available for those who have expressed need for their use.
  3. Make sure students are accountable for tablets (iPads) in AH 1120 by having them leave an ID card in the slot in the cabinet notebook when they check out a tablet for use during class.

End of Class Procedures

  1. If AH 1120 classroom tablets were in use, they must all be returned to the appropriate slot in the cabinet and plugged in.
  2. All equipment should be turned off and cabinet doors closed.
  3. Please leave viewing screens in the down position.
  4. Please return the room to its original condition.
    • Pick up items left behind on the floor or desks.
    • Return tables and chairs to the configuration they were in at the beginning of class, with chairs pushed in.
    • Erase white boards (except please leave the passcode info).
    • Turn off the main lights and close the door
  5. Notify a FIT Center Consultant (or ITS technician at 4HELP (4-5691), if the FIT Center is closed) that you are finished with the room. Please report any problems you may have encountered at this time, if you have not already done so.

LRS Teaching Policies

In exchange for the opportunity to teach in an LRS, faculty will be asked to:

  1. Adapt or add at least one Student Learning Outcome (SLO) for their course that explicitly addresses how the LRS will foster collaborative and active learning, in order to ensure that students see the value of active learning. Research has shown that many students who are accustomed to traditional lecture-based classes perceive that they are learning less in active learning classes than is actually the case. Articulating an explicit SLO on the syllabus can help students to know what to expect and to engage with a new way of learning. Some examples of SLOs are: 
    • Collaborate in a dedicated team using effective interpersonal communication skills
    • Work in a team using technology and room design to enhance effective collaborative learning
    • Experiment with collaborative approaches to learning using technology
    • Practice collaborative learning using technology
  1. In Week 2 of the semester, faculty will be asked to complete a Google form that asks them to identify this SLO so that we can include it in the end-of-semester survey deployed to their students. Faculty will also upload the course syllabus to this form and provide an assessment of the Week One activity described on the LRS application.
  2. Faculty who teach in an LRS classroom agree to attend two group meetings during the semester to share active learning, technology enhanced teaching ideas and to address relevant technological and pedagogical issues.
  3. Faculty who teach in LRS spaces agree to deploy a short survey to their students at the end of the semester, and to complete a brief survey themselves about their teaching experiences in the LRS.

Scheduling Priorities

Use of the Learning Research Studios are prioritized in the following order (i.e., faculty who request to use the room for):

  1. An entire semester’s course that is part of a research study involving technology and its impact on the teaching/learning process.
  2. An entire semester’s course being taught by a faculty member using the Learning Research Studio for the first time, in order to become more familiar with the use of the room and its potential for research.
  3. An entire semester’s course whose enrollment capacity maximizes the seating capacity of the LRS requested.
  4. Selected class days during a semester that involve a research study.
  5. Selected class days during a semester that involve a faculty member exploring the uses of specialized technologies and their relationship to the teaching/learning process.*
  6. A faculty member who wishes to explore the use of specialized technologies and their relationship to the teaching/learning process by him- or herself.*
  7. When available, and when it will not impact the room configuration, the room may be used for standard Classroom types of teaching activities.*

In lower priority cases (e.g., 4-7), the room will not be scheduled for full semester use and will involve limits on the number of uses per semester.

The Learning Research Studio features:

  • Integrated touch panel control system
  • Video/data projectors and / or HDTVs (for alternate classroom orientation or to display multiple sources simultaneously)
  • DVD player
  • Visual presenter (document camera)
  • Touch-sensitive (Smart) whiteboard
  • Connections for tying a laptop or tablet computers and other mobile devices into the room’s presentation system
  • Traditional and movable dry erase boards
  • Tables and chairs that are fixed for small groups or that can be rearranged in various configurations
  • Wireless Internet-connectivity
  • Power connections for extended use of laptops/tablets and other mobile devices
  • Built-in video cameras and microphones for capturing classroom interactions for research purposes
  • Wireless audio and video projection capability

Software Changes

  • To request additional software in the room, please contact the ITS Learning Spaces via the ServiceNow Service Portal to make arrangements at least 10 days prior to use. Lead time is needed to load and test software on the instructor’s station and the student computers.
  • Software change requests are approved only if they are compatible with existing system applications.
  • Sponsoring faculty or departments must be able to provide the software and proof of licensing upon request.
  • The ITS Director and Learning Spaces & Faculty Support Coordinator, in consultation with ITS support staff, will determine the feasibility of loading software based on staff schedules, system configurations and possible conflicts with other software.

Center for Teaching and Learning Resources

Summer and Breaks
Faculty Support: 8am - 4:30pm daily
Classroom Support: 7:30am - 4pm daily

Instructional Technology Services
Adams Humanities, 1st Floor
San Diego State University
5500 Campanile Dr.
San Diego, CA 92182-8114